How to Connect Retool with Notion for Instant Internal Dashboards

Why Connect Retool and Notion?

Notion is great for structured data, but it lacks advanced analytics and workflow automation. Finance teams, sales teams, or project managers often end up exporting data to spreadsheets or juggling multiple apps just to get insights. Retool changes that equation.

By integrating Retool and Notion:

• You can visualize Notion data in real-time dashboards.
• You can connect Notion alongside other resources (like Postgres, Salesforce, or Stripe).
• You can add role-based permissions so only the right people see the right data.
• You can turn static tables into actionable workflows, with AI features layered on top.

Step 1: Prepare Your Notion API

To connect Notion to Retool, you’ll first need access to the Notion API.

1. Open your Notion Integration page.
2. Create a new internal integration.
3. Copy the integration token — this will be your API key.
4. Share your Notion database or pages with this integration (use the “Share” menu inside Notion).

Step 2: Connect Notion to Retool

Inside Retool:

1. Open your Retool workspace.
2. Go to Resources → Create new → REST API.
3. Name the resource “Notion.”
4. Paste in your Notion API base URL (https://api.notion.com/v1/).
5. Add your integration token in the Authorization header (Bearer <token>).

Save the resource, and you’re officially connected.

Our Work examples — see how we’ve set up other integrations for clients.

Step 3: Query Notion Data

With the Notion resource set up, you can now query your data.

For example, let’s say you have a Notion database tracking sales leads. In Retool:

1. Create a new app.
2. Add a query → select your “Notion” resource.
3. Use the /databases/<database_id>/query endpoint.
4. Run the query to pull all records.

Now, you can map the results to a table component in Retool. In seconds, you’ve turned your Notion database into a live dashboard view.

Step 4: Build the Dashboard

This is where Retool shines. With your Notion data flowing in, you can drag and drop UI components:

• A table to display all records.
• A filter input to search by name or status.
• A chart to visualize lead sources or pipeline stages.
• A summary block showing totals or averages.

Retool Docs on Queries for reference.

Step 5: Add AI Assistance (Optional but Powerful)

Since Retool now ships with AI features (still in beta), you can add an AI-powered assistant directly into your dashboard. For example, a chatbot that summarizes your Notion data:

• “Summarize all overdue tasks by project.”
• “Highlight which deals are most likely to close.”

This layer saves hours of manual reporting.

Example Use Cases

To make this real, here are three examples of how Retool + Notion work together:

• Project Management: A dashboard pulling task databases from Notion, showing project progress with charts, and surfacing overdue items automatically.
• CRM: Sales teams can query Notion CRM pages inside Retool, filter by region, and generate quick reports.
• Content Calendar: Marketing teams can pull Notion editorial calendars into Retool, visualize publishing cadence, and track status with charts.

Use Cases for more practical examples.

Why This Integration Matters

At scale, teams waste hours switching tools. With Retool and Notion together, you’re centralizing data, reducing manual exports, and empowering non-technical users to get answers fast. And unlike custom builds, this setup is secure, respects role-based permissions, and can grow with your business.

Limitations to Keep in Mind

Since Notion’s API is still evolving, here are a few things to remember:

• Rate limits may slow down frequent queries.
• Some advanced properties (formulas, rollups) require extra parsing.
• You’ll want to design dashboards with performance in mind if your Notion databases are very large.

Notion API docs

Final Thoughts and CTA

Connecting Notion with Retool is one of the fastest ways to unlock real business dashboards without reinventing your stack. Whether you’re running sales ops, finance, or marketing, this integration helps you see everything in one place.

If you already know what data you need to manage, let’s turn it into a custom dashboard for your team. And if you’re not sure yet, we’ll help you uncover the bottlenecks and design a solution together.

Get a Quote and let’s build the dashboard that scales with your business.