Use Cases

Tenant Service Portal with Request Tracking

A self-service portal for tenants to submit and track maintenance requests, leasing questions, and general inquiries.

Integrations

Overview

Efficient communication is the cornerstone of a positive relationship between tenants and property managers. However, relying on emails and phone calls leads to disorganized requests, missing information, and a frustrating lack of transparency for tenants. This self-service Tenant Portal solves that by creating a single source of truth. It provides tenants with a structured, easy-to-use form for submitting requests and a complete history to track their status in real-time. This approach empowers residents, reduces administrative workload for staff, and builds a foundation of trust and efficiency.

Retool Features Used

  • Tabbed Interface: to organize the user experience into two clear sections: submitting a new request and viewing the status of past requests.
  • Conditional Form Logic: to dynamically show relevant fields (like "Urgency Level") only when a tenant selects "Maintenance Request," ensuring all necessary data is collected without cluttering the form.
  • Request History List: to provide tenants with a full, real-time list of their submissions, complete with color-coded status badges (e.g., Submitted, In Progress, Completed).
  • File Uploader: to allow tenants to attach photos or videos of an issue, giving maintenance teams crucial visual context before a visit.

Results

Recognition

We're officially approved by Retool and proud to be an agency partner!

Retool Agency Partner

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